Job Summary

The Inventory Controls Clerk focusing on WIP Cycle Count supports a finance-led inventory accuracy project focused on Work in Process (WIP) and supermarket areas on the production floor. The role helps clean and validate WIP locations by confirming that items physically exist, matching them to system records, and ensuring that all related floor transactions are correctly recorded and documented. The position collaborates closely with Operations, Production, Warehouse, and Finance to improve inventory accuracy, data integrity, and controls in the manufacturing process.

Key responsibilities

• Perform regular cycle counts in WIP and supermarket locations, comparing physical quantities to ERP/system inventory and documenting variances.
• Validate that all items are in the correct locations, properly labeled, and associated to the right work orders or production orders.
• Investigate inventory discrepancies (missing parts, negative stocks, unexpected balances), identify root causes, and propose corrective actions.
• Work with Operations and Production teams to verify floor movements (issues, returns, scrap, transfers, completions) and ensure the related transactions are correctly recorded in the system.
• Support Finance in reconciling WIP and supermarket balances to the general ledger and in preparing documentation for audits or month-end close.
• Track and report daily/weekly cycle count results, KPIs, and action items to the project lead and stakeholders.
• Help standardize procedures for WIP and supermarket inventory transactions (e.g., material issues, backflushing, location changes) and support training of operators and material handlers.
• Document gaps in current processes and collaborate with Ops and Finance to implement process improvements and controls.
• Maintain organized records of counts, investigations, corrective actions, and updated location master data.
• Escalate systemic issues (system setup, BOM/screen errors, routing or backflush logic) to Finance, Ops, and IT as needed.
• Monitor material movement between processes and workstations

• Ensure real-time accuracy of WIP records in ERP systems
• Conduct daily and periodic WIP physical verification
• Review and manage daily negative inventory and resolve system discrepancies
• Ensure timely completion and proper closure of sub-assembly production orders
• Compare Bill of Materials (BOM) with actual material consumption for each product
• Identify, analyze, and report BOM vs actual usage variances (scrap, loss, over/under consumption)
• Ensure FIFO, traceability, and material control compliance
• Drive process improvements to reduce material wastage and variance

Reporting and collaboration

• Reports to: Finance Controller lead by Inventory and Cost Accountant
• Works closely with: Operations Manager, Production Supervisors, Warehouse/Materials team, IT/ERP support, and Internal Audit (as applicable).

Key Performance Indicators (KPIs)

• BOM vs actual usage variance %
• WIP inventory accuracy
• Scrap and material loss reduction
• Variance closure time
• Audit compliance

Required Skills & Qualifications

Experience with inventory, WIP, or production environment (cycle counting, warehouse, or production control experience is an asset).

Strong understanding of basic inventory and WIP transactions, including how floor transactions impact financial statements.

Good knowledge of ERP/MRP systems and inventory modules; comfortable working with transactions, reports, and exports.

• Strong Excel and data-analysis skills to reconcile counts, investigate variances, and build simple reports.
• High attention to detail, strong organizational skills, and ability to work on the production floor and in office settings.
• Effective communication skills to coordinate with Finance and Operations, challenge discrepancies diplomatically, and support training.
• Problem-solving mindset, ability to identify root causes and propose practical process improvements.

What we offer you:

This pay rate for this position is between $23-25 per hour.

Working hours at 8:00am-4:30pm.

G&W Electric offers a comprehensive benefits package that includes:

• Generous Quarterly Bonuses with RRSP Program
• Night and Day Shift Premiums + guaranteed overtime bi-weekly for continental shift work
• Comprehensive Benefit Package including life insurance, health, dental, health care spending account, and paramedical services (paid by employer)
• Education Tuition Assistance
• Job Security
• Air-conditioned/heated state-of-the-art manufacturing facility
• Wellness and Gym Reimbursement Programs
• Training and Developmental Opportunities
• Continuous Performance Feedback
• Company Holidays (up to one week shutdown during Christmas Break)
• Fun social events, holiday party, bowling nights.
• And many more…

About G&W Electric

Innovating since 1905, G&W Electric has grown into a global leader in engineered electrical power grid solutions. Working with us means joining a worldwide team of passionate manufacturing professionals striving to continually improve the technologies the world depends on to deliver safe, reliable electricity. Our culture is focused on employee success, so we foster an entrepreneurial environment that encourages everyone to thrive.

Learn more about our company by watching this video: https://www.youtube.com/watch?v=DMtAhsdYeUQ

G&W Electric enjoys a long reputation for product quality, innovation and world-class customer service to the power industry. We have established this reputation by believing that our greatest asset is our employees. We owe our success to the initiative and talents of highly skilled individuals within our team-based organization. Our goal is to set the standard for customer satisfaction by ensuring a superior level of service, performance and innovation. As a global organization and industry leader, we are committed to cultivating an engaging work environment that embraces our core values and develops our talent. Our continuous focus on growth and innovation means that you become part of a company that provides challenging opportunities, rewards excellence and combines your individual expertise to achieve a higher level of shared success. As part of our organization, you also help power the world!

G&W Canada Corporation is proud to be an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve. We welcome and encourage applications from individuals of all backgrounds, experiences, and perspectives. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, accommodation will be provided at any point throughout the hiring process, upon request. Please let us know if you require any accommodation in respect of any materials or processes used to ensure your equal participation.